High-Level Product Requirements Document — Partner Management System for NavGurukul
Document version: 1.0
Evidence type: Original Product Artifact — privacy-safe transcript

1. SUMMARY OF CHANGES
P001 Partner Registration
Provide ability to register new and existing donor partners with key organisational and contact details.

P002 Donor Cycle Creation & Management
Define donor cycles, assign campuses, schools and students, and track commitments, dates, targets and extensions.

P003 Data Integration and Manual Entry
Import or synchronise student registration, attendance and associated donor-cycle information.

P004 Reporting and Slack Messages
Provide donor-cycle progress, placement, attendance and learning reports with proactive operational alerts.

2. BUSINESS RULES
- Each donor cycle belongs to a donor organisation and carries its own cohort, start date, planned end date, campuses, schools, targets and status.
- A donor may sponsor multiple overlapping cycles. Different donors may also have concurrent cycles.
- Planned end dates, extended dates and actual outcome completion must remain separately visible.
- Cost extension and no-cost extension are distinct cycle conditions.
- Students must remain associated with the correct donor cycle so reporting stays connected to the funding context.
- Unresolved-student transfer rules must be settled as organisational policy before automation.

3. SCOPE
Partner record:
- Partner name and type
- Contact person and partner details
- Schools and campuses supported
- Cohort size committed

Donor-cycle record:
- Donor and generated cycle name
- Start date, planned end date and extended end date
- Campuses and schools
- Planned cohort size and target outcomes
- Funding amount with restricted access
- Status
- Cost-extension and no-cost-extension state

4. HIGH-LEVEL WORKFLOWS
P001 Partner Registration
1. Open Partner Registration.
2. Enter organisation and contact information.
3. Review and validate the data.
4. Create a unique partner profile.

P002 Donor Cycle Creation & Management
1. Create a new donor cycle.
2. Select the associated partner.
3. Generate the cycle name.
4. Set dates, cohort, campuses, schools and targets.
5. Set the status and save the cycle.
6. Make the cycle available for student mapping.

P003 Data Integration and Manual Entry
1. Upload or receive student data.
2. Validate donor, cycle, campus and school mapping.
3. Synchronise registration and attendance information.
4. Correct controlled exceptions.

P004 Reporting and Slack Messages
- Progress towards placement and outcome targets.
- Students placed by donor cycle.
- Attendance and learning-progress reporting.
- Alerts for approaching cycle end dates.
- Alerts for upcoming partner-reporting deadlines.

5. TARGET AUDIENCE AND ACCESS
- Partnership Team — portal user
- Campus Manager — portal user
- Leadership — portal administrator
- Finance Team — portal user with restricted financial access

Publication note: partner names, contact details, funding amounts, student identities and internal targets are omitted from this transcript.